Vertex Systems
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Automation for Staffing Agencies

Recruiters should be placing candidates, not updating spreadsheets. We automate the administrative layer behind sourcing, screening, and client reporting so your team spends its time where it actually earns.

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30 minutes · no pitch · no obligation

Common bottlenecks

As an agency grows, the admin grows faster than the desk. These are the tasks that quietly absorb recruiter and back-office hours every week.

  • Candidate screening
  • CV handling
  • ATS updates
  • Client reporting
  • Follow-up emails
  • Candidate communication

Example solutions

A few of the workflows we build most often for staffing teams. Each one is mapped to how your agency actually runs before anything is automated.

  • Candidate Intake Automation

    Inbound CVs are parsed, structured, and pushed into your ATS with the right tags — candidate, role, source, and stage — so no one re-keys details from a PDF again.

  • Recruiter Follow-Up Automation

    Reminders and follow-up sequences fire automatically after submissions, interviews, and placements, so candidates and clients are never left waiting and nothing slips.

  • Client Reporting

    Weekly and monthly client reports are generated and sent on a schedule, pulled straight from your ATS — no one spends Friday afternoon assembling a deck.

  • Candidate Qualification

    Applications are automatically scored against role criteria and routed to the right recruiter, so the strongest candidates surface first instead of sitting in an inbox.

Example workflow

  1. Email
  2. AI Extraction
  3. ATS Update
  4. Recruiter Notification
What you can expect

What changes for your desk

The point isn’t fancy technology — it’s recruiter time back and fewer things falling through.

  • More recruiter hours on calls and relationships, not admin
  • Consistent candidate pipelines across every consultant
  • Faster response times to candidates and clients
  • Client reporting that goes out on time, every time
  • A clear, shared view of every live role and its stage

Frequently asked questions

Do you replace recruiters?

No. We automate administrative tasks so recruiters can spend more time on placement and relationships — the work that actually requires judgment.

Which ATS systems can be connected?

We work with most major platforms — including Bullhorn, JobAdder, Recruitee, and Workable — and with any system that exposes an API or supports webhooks.

How long does it take to set up?

A first workflow — usually candidate intake or follow-ups — is typically live within a few weeks. We start with the one that frees the most time, then expand.

Will this disrupt how recruiters already work?

No. Automations run in the background of the tools your team already uses. Recruiters keep their workflow; the busywork just stops landing on them.

Can workflows be customized?

Yes. Every workflow is mapped to how your agency actually operates before anything is built. Nothing is off-the-shelf.

Show us your weekly admin load.

Show us a week of your team’s admin and we’ll tell you which parts can be automated first — and roughly what it would give back.

Schedule a Call

30 minutes · no pitch · no obligation